Please also see our Terms, Conditions, and Disclaimer here.
Last Updated: May 11, 2020
Worldwide Sports Safety, LLC (“We,” “Us,” or, in possessive form, “Our”), developed TeamSafe™ to help you manage your child’s on-the-field safety. Safety also applies to the disclosure of personal information we receive from users of the TeamSafe™ application (the “App”), our websites, teamsafeapp.com and teamsafe.biz, (the “Sites”), and services made available through teamsafe.thinkific.com/courses/youth-sports-safety-certification-course (the “Services”).
What personal information do we collect from the people who visit our blog, websites, or app? When do we collect this information? And, how do we use your information?
In General: We collect information from you when you register on our site, fill out a form, or enter information on our Sites, App, or in connection with the Services. We may use the information we collect from you when you register, sign up for our newsletter, respond to a survey or marketing communication, surf the website, or use certain other site or app features to personalize your experience and to provide your information to the parties (coaches, administrators, etc.) you designate (“Other Parties”). When registering or updating your information on our Sites, App, or through the Services, as appropriate, you may be asked to enter your or a person for whom you are responsible’s PII, including, but not limited to, name, email address, mailing address, phone number, social security number, gender, date of birth, height, weight, emergency contacts, photographs and files, notes on allergies, medical conditions, need for use of an Epinephrine Injector or Allergy Inhaler, need for use of a medication, medical conditions, concussions, concussion baseline testing, and other relevant contact and health condition information (“Personal Information”) or other details to help you with your experience.
Specifically: You may browse the Sites and download the App without providing us any Personal Information, however, in order to make full use of the App, you will be required to register with us. When you register with us (create an account and become a user), we will you must provide your email address and a password. If you elect to add any other Personal Information to your account, we will collect that information and use it and share it according to the terms of this Policy. Through your account, you may set up one or more profiles within the App. The profile may contain your individual Personal Information or the Personal Information of a child or other person who has authorized you to provide his or her information. When you set up a profile in the App, we will collect and store any Information about the subject that you may elect to provide to us as part of the profile content. If you set up a profile on behalf of someone other than yourself, you are solely responsible for ensuring that you have any and all consents and permissions to share any information you provide for that profile and that we may collect, transfer, process, store, disclose, and otherwise use such information pursuant to the terms of this Policy. You may also provide us with the name and email address of an individual you want to invite to access your profile(s) as an authorized user. If you elect to invite any authorized user to access a profile, we will send the authorized user an email inviting him or her to register with the App. We use and store this information for the sole purpose of sending this one-time email. We will also use Personal Information to complete your transactions, administer your inquiries, and present you with offers for products and services that we think may be of use or interest to you.
How may we contact you?
We may contact you in various ways, including, but not limited to, email, the App’s Inbox, telephone, cell phone, and SMS/text messages.
How do we protect your information?
We do not use vulnerability scanning and/or scanning to PCI standards. An external PCI compliant payment gateway handles all CC transactions. We do not use Malware Scanning.
Your personal information is contained behind secured networks and is only accessible by a limited number of persons who have special access rights to such systems, and are required to keep the information confidential, unless you authorize Other Parties to have access to your information. In addition, all sensitive/credit information you supply is encrypted via Secure Socket Layer (SSL) technology. All communications between you and the App or Site, and between the App and the Site, are encrypted using the highest level encryption supported by your device. Data stored in the app and on the Site is encrypted at rest using industry-standard AES encryption.
We implement a variety of security measures when a user enters, submits, or accesses their information to maintain the safety of your personal information.
Compliance with Laws and Law Enforcement
Even though we maintain information regarding your health on your behalf, we are not a covered entity under the Health Insurance Portability and Accountability Act (HIPAA). The Sites and App do not communicate directly with a covered entity. We do, however, take the protection of your private health information very seriously. If we receive a subpoena or similar request from a court, governmental entity, or law enforcement official, we will only disclose Personal Information as we, in our sole discretion, believe necessary or appropriate to respond to such requests, to protect our property and rights, to protect the safety of the public or any person, and to prevent or stop activity we may consider to be illegal, unethical, or legally actionable activity.
How can you change or delete your information?
If you would like to close your account or delete any PII or Personal Information from your account, please contact us at email@example.com. We will use commercially reasonable efforts to honor your request. We will retain an archived copy of your records as set forth in this Policy.
You may also stop all collection of information by the App by uninstalling the App from your device(s). You may use the standard uninstall processes that are part of your device(s) or via your mobile application marketplace or network. You can also request to opt-out via email at firstname.lastname@example.org.
Do we use 'cookies'?
The Site uses “cookies” to collect information. A cookie is a small data file that we transfer to your computer’s hard disk for record-keeping purposes. You can instruct your browser, by changing its options, to stop accepting cookies or to prompt you before accepting a cookie from the websites you visit. If you do not accept cookies, however, you may not be able to use all portions or functionalities of the Site. You can choose to have your computer warn you each time a cookie is being sent, or you can choose to turn off all cookies. You may generally do this through your browser settings. Since each browser is a little different, look at your browser's help menu to learn the correct way to modify your cookies. If you turn cookies off, some of the features that make your site experience more efficient may not function properly.
Do we access your location Information?
Do we collect Browser and Device Data?
Site Usage Data: When you visit the Sites, whether as a user or a non-registered user just browsing the Sites, our servers automatically record information that your browser sends whenever you visit a website (“Browser Log Data”). This Browser Log Data may include, but is not limited to, information such as your computer’s Internet Protocol (“IP”) address, browser type, operating system or the webpage you were visiting before you came to our Sites, pages of our Sites that you visit, the time spent on those pages, access times and dates, and other statistics. We use this information to monitor and analyze use of the Sites and for the Sites’ technical administration, to increase our Sites’ functionality and user-friendliness, and to better tailor the Sites and the App to our visitors’ needs. We do not treat Browser Log Data as PII or use it in association with other PII.
App Usage Data: When you use the App, whether as a user or a non-registered user, our servers automatically record information that your mobile device sends whenever you use an Internet service. (“App Usage Data”). This App Usage Data may include, but is not limited to, information such as your device’s IP address, device model and version, device identifier, operating system, time zone, name of your mobile operator or ISP, application performance measurements, error conditions, and which and when specific features of the App are used. We use this information to monitor and analyze use of the App and for its technical administration, to increase its functionality and user-friendliness, and to better tailor it to our visitors’ needs. We do not treat App Usage Data as PII or use it in association with other PII.
We do not sell, trade, or otherwise transfer to outside parties your PII, except as otherwise stated in this Policy. However, we may sell, transfer or otherwise share some or all of our assets, including your PII and related account, profiles, and other profile content, in connection with a merger, acquisition, reorganization or sale of assets or in the event of bankruptcy. We will inform all users prior to a such a business transfer, if any.
Occasionally, at our discretion, we may include, offer, or link to third-party products, services, or sites on our Sites. The fact that we link to a website is not an endorsement, authorization, or representation of our affiliation with that third party, nor is it an endorsement of their privacy or information security policies or practices. We do not exercise any control over third party websites. These third-party websites have separate and independent privacy policies and may place their own cookies or other files on your computer, collect data, or solicit personal information from you. We encourage you to read the privacy policies or statements of the other websites you visit. We have no responsibility or liability for the content and activities of these linked sites. Nonetheless, we seek to protect the integrity of our site and welcome any feedback about these sites.
Google's advertising requirements can be summed up by Google's Advertising Principles. They are put in place to provide a positive experience for users. You can find more information at https://support.google.com/adwordspolicy/answer/1316548?hl=en.
We have not enabled Google AdSense on our site but we may do so in the future.
California Online Privacy Protection Act
According to CalOPPA, we agree to the following:
Users can visit our site anonymously.
You can change your personal information by emailing us at email@example.com.
How does our site handle Do Not Track signals?
Our Sites do not have the capability to honor “Do Not Track” signals received from your web browser. It's also important to note that we may allow third-party behavioral tracking.
Data Retention Policy
We will retain and store the Personal Information you provide through our Sites, the App, or in connection with the Services for as long as your account is active and for a period of time after you have deactivated your account that we believe is necessary, which will most likely be 4 years after the account is deactivated for non-minor profiles or 4 years after the 18th birthday for minor profiles. We may decide to keep Personal Information for a longer period of time, based on what we believe is needed to protect ourselves if an action is brought against us or to enforce any agreement to which we could be a party. If you delete an account or any profile, any Personal Information associated with the same is moved out of our active databases, but will still be retained in our systems pursuant to our data backup and retention policies. For your convenience we may store your credit card information for more than 60 days in order to expedite future orders, and to automate the billing process.
COPPA (Children Online Privacy Protection Act)
The Children's Online Privacy Protection Act (COPPA) puts parents in control of the collection of personal information from children under the age of 13 years old. The Federal Trade Commission enforces the COPPA Rule, which spells out what operators of websites and online services must do to protect children's privacy and safety online. We do not specifically market to children under the age of 13 and the Sites and the App are not directed to children under 13. We do not knowingly collect PII from children under 13. If a parent or guardian becomes aware that his or her child has provided us with Personal Information without their consent, he or she should contact us at firstname.lastname@example.org. If we become aware that a child under 13 has provided us with Personal Information, we will delete such information from our files. If you have created a profile for a minor under the age of 18, you represent and warrant to us that you are the parent or legal guardian for that minor with the right to provide us the Personal Information of that minor.
Our Fair Information Practices
The Sites, App, and Services rely on the Internet and mobile networks, which are not always secure. We will always use commercially reasonable efforts to maintain the confidentiality, availability, and integrity of any information we collect, but we cannot ensure that the use of the Sites, App, or Services are secure or that your Personal Information or any other data that we may have will be secure. In the event we become aware of a security breach, we will notify you via email within 7 business days of becoming aware of such an incident. If you feel your account or Personal Information may have been compromised, or you discover abuse or misuse of the Sites, the App, or the Services, please report it immediately to email@example.com.
We also agree to the Individual Redress Principle which requires that individuals have the right to legally pursue enforceable rights against data collectors and processors who fail to adhere to the law. This principle requires not only that individuals have enforceable rights against data users, but also that individuals have recourse to courts or government agencies to investigate and/or prosecute non-compliance by data processors.
Identity Theft Prevention
Identity theft is of great concern to us. Safeguarding information to help protect you from identity theft is a top priority. We do not and will not, at any time, request your credit card information, your login information, or national identification numbers in a non-secure or unsolicited e-mail or telephone communication. For more information about identity theft, visit the Federal Trade Commission’s website at www.ftc.gov.
CAN SPAM Act
The CAN-SPAM Act is a law that sets the rules for commercial email, establishes requirements for commercial messages, gives recipients the right to have emails stopped from being sent to them, and spells out tough penalties for violations.
We collect your email address in order to create and identify your account, send you information, respond to inquiries, and/or other requests or questions
To be in accordance with CANSPAM, we agree that if we transmit advertising-related messages we will
not use false or misleading subjects or email addresses,
identify these messages as an advertisement in some reasonable way,
include the physical address of our business or site headquarters,
monitor third-party email marketing services for compliance, if one is used,
honor opt-out/unsubscribe requests quickly, and
allow users to unsubscribe by following a link at the bottom of each email.
If at any time you would like to unsubscribe from receiving all future emails from us, you can email your request to firstname.lastname@example.org and we will promptly remove you from all correspondence.
Modifications to this Policy
We reserves the right, at our sole discretion, to modify this Policy at any time and without prior notice. If we modify this Policy, we will post the modified Policy and notice of the modified Policy on the Sites and the App, or we will provide you with notice of the modified policy via email. We will also provide a “Last Updated” date at the top of this Policy. By continuing to access or use the Sites, the App, or the Services after we have posted a modified Policy, you are indicating that you agree to be bound by the then-current Policy. If the modified Policy is not acceptable to you, your only recourse is to cease using the Sites, App, and Services. Information we collect will always be governed by the Policy that is in effect at the time we collect the information, until you consent to a modified Policy by continuing to use or access the Sites, App, or Services.